Once you start applying for roles, it can be challenging to track where you’re up to with each position, especially if you’ve applied for several jobs.

It’s important to remember that it’s your responsibility to stay on top of things—no one else’s.

The implications are big if you’re an unorganised job hunter. Chances are you’ll come across as unorganised and even unprofessional with an employer or a recruiter. You could miss out on securing an interview and without getting to interview you’re not going to secure that job.

Potential scenarios

Here’s the potential scenario if you’re not on top of things:

Recruiter or potential employer

Hello Jo. I’m calling about that ICT position at [name of organisation] that you were enthusiastic about. We have a few questions before putting you forward for the role later this afternoon.

Jo the candidate

Sorry, what role was that again and what organisation? I’ve applied for so many roles I can’t keep them straight. Can you remind me what the position is all about?

Here’s the potential scenario if you are on top of things:

Recruiter or potential employer

Hello Jo. I’m calling about that ICT position at [name of organisation] that you were enthusiastic about. We have a few questions before putting you forward for the role later this afternoon.

Jo the candidate

Amazing and thanks for calling. I remember that role well because it’s right up my alley. What can I do to provide you with more information?

It goes unsaid that in the first scenario the recruiter or potential employer is now thinking: ‘This candidate might not be suited for the role and I’m having second thoughts about whether they deserve an interview. They’re unorganised and unprofessional—two traits the position requires. They’re also wasting my time.’

It goes unsaid that in the second scenario the recruiter or potential employer is now thinking: ‘Fabulous. This candidate is still available and is professional and on the ball. They deserve to be interviewed.’

It’s tough to stay on track—a free tool to help

Having outlined both scenarios, the expert recruitment consultants at face2face Recruitment—in both business support and ICT—get that it’s tough to stay on track. And we know how much this can negatively impact on your chance of securing an interview.

So we’ve created a FREE tool to help candidates out. It’s quick and easy to keep up-to-date.

Our Job Tracker Form, which you can quickly download from our website, is designed to keep you sorted.

It enables you to immediately see where you’re up to with each role, who you applied to for the position and whether it was through a recruiter or direct through a potential employer.

Keeping it up to date, and by your side, positions you to quickly refer to the information on the form and be confident when you find a recruiter or potential employer on the phone wanting to talk about a specific position.

With the form, you can capture feedback given. You can close roles, so you know no further action is required (for example, if you weren’t selected for an interview or chose not to pursue the job application any further).

The information on the form also lets you analyse your job search in a strategic way. You can assess what jobs you are and aren’t getting interviews for. You can assess feedback to see how you can improve.

With this information you can start to target efforts more effectively. You can also take the Job Tracker Form with you to a recruiter to discuss it together.

Another advantage of the Job Tracker Form is that it will help you ensure that you only apply for a specific role with one recruiter or the organisation direct. You don’t want to be applying for the same role several times, the employer will think you do not know what you are doing. Protocol is that you apply for a position once and only through one source. It can become confusing for all parties if you’ve applied in a number of ways and through a number of recruiters. Chances are the organization will ignore your application.

Here is how you can access our FREE Job Tracker Form.

Tips for using our Job Tracker Form

  1. Download the form.
  2. Update it regularly (daily if you’re really active in looking for work).
  3. Keep it by your side at all times, so you’re ready when the phone rings.
  4. Take it with you to any appointment you have with a recruiter and explore it together. A great recruiter will guide you on where you can improve.

Other FREE resources by face2face

face2face has developed other free resources, tools and templates, to make your life as a candidate easier:

Articles

Resume template

Reference check template

Informational videos

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